Records and Information Management Coordinator

The Alberta Securities Commission (ASC) is the industry-funded regulator responsible for administering the province's securities laws. It is entrusted with fostering a fair and efficient capital market in Alberta and with protecting investors. As a member of the Canadian Securities Administrators (CSA), the ASC works to improve, coordinate and harmonize the regulation of Canada's capital markets.

This position will appeal to an individual who enjoys working with a team of records information management professionals and organizing records and files within established frameworks. Candidates should be interested in working both independently as well as in a team environment, where multi-tasking and dealing with multiple internal customers is a daily requirement. Reporting to the Manager, Corporate Services, the Records & Information Management (RIM) Coordinator will ensure proper management of electronic records and files.

• Monitoring internal and external inboxes to identify, classify and index various electronic document requests.
• Digitizing physical records by scanning and importing the records into CRM and/or DM and ensuring quality control.
• Auditing procedure manuals and electronic records, making corrections or escalating errors as required.
• Entering data and maintaining CRM and DM databases, including troubleshooting common issues, supporting users, and administering BAC codes in the file plan.
• Assisting in the evaluation of EXD by uploading schedules and extracting relevant data and ensuring proper classification.
• Completing other duties as required by the RIM team such as: assisting with the administrative duties for RIM orientations, managing the label creation process, taking minutes during quarterly RIM sessions, and providing back up support for the mailroom.

• A high school diploma with four years of experience working with records and information management in a professional environment.
• A postsecondary certificate or diploma in Administration is preferred.
• A working knowledge of Microsoft Office including navigating Outlook and creating and editing basic Word documents and Excel spreadsheets.
• Exceptional organization skills with a desire to contribute to team goals.
• A good understanding of records and information practices and processes.
• Excellent problem solving, communication, and customer service skills.
• The ability to work with high accuracy with special attention to detail.

Click the Apply For This Job Online button to submit your resume, cover letter and salary expectations by August 22, 2025. This position will work out of the ASC office located in Calgary, Alberta. You will be contacted if you are selected for an interview.  More information about working at the ASC including our comprehensive Total Rewards package can be found on our website at www.asc.ca.

We offer a hybrid work environment and flexibility, a competitive total rewards package consisting of 100 per cent employer-paid benefits, comprehensive health and dental, employee life insurance, short-term and long-term disability; retirement benefits; travel insurance; paid vacation time, flex and sick days; an employee family assistance program; transportation allowance, generous flexible spending account and professional development through subsidized courses, conference, workshops, seminars and in-house training. We also encourage fun and giving back to the community with initiatives offered through our ASC Social Club and annual United Way Campaign. 

The ASC is an equal opportunity employer and encourages applications from all qualified individuals. We celebrate diversity and are committed to providing an inclusive work environment where every employee feels valued and respected.